What it does for you

It sorts mail from several mailboxes, prepares payments from invoices, watches deadlines, drafts replies in your style, writes up meetings, keeps project tasks in step with what partners write, and answers questions from your emails and documents, with citations.

Areas

  • Mail

    An index of several mailboxes (Microsoft 365 and IMAP), sorting into categories, a “Wants: … by when” line on every email, new senders decided once, ads and junk out of the way, threads in brief.

    Never: Doesn’t send, move or mark as read. Email bodies are not stored.

  • Drafts

    A reply in your style, learned from your sent mail, with company facts and free slots from your calendar. Reminders for people who haven’t replied. The draft lands in Outlook or in your IMAP Drafts.

    Never: Doesn’t send. You do.

  • Payments

    Invoice data (PDF, QR) verified by code (IBAN mod 97, amount in the text), a PAY by square QR, a SEPA batch for the bank, matching against statements, reminders, who owes you.

    Never: Doesn’t pay. You scan the QR and sign the batch in your bank.

  • Calendar and deadlines

    Everything with a date in one place (O365, iCloud, tasks, due dates, holidays), time blocks for tasks, meeting prep 20 minutes ahead with the other party already filled into the “Before a meeting” playbook, a push when something changes.

    Never: Writes only a proposal you approved.

  • Meeting notes

    A recording or a Teams transcript, local transcription (whisper.cpp), decisions, tasks and promises with verbatim quotes, notes in your vault and proposed tasks.

    Never: Doesn’t keep the recording. It is deleted after transcription.

  • Timesheets and invoicing

    Timesheets from a single sentence, a monthly check of timesheets against the invoice, a year-to-date balance, a package for your accountant, receipts turned into expenses.

    Never: Doesn’t overwrite your Excel. It always makes a copy.

  • Opportunities

    Public tenders from UVO, TED, Josephine and EKS by your keywords and CPV codes. A “Do we go for it?” brief from the tender documents.

  • Projects and tasks

    A task board per project (New, In progress, Blocked, Done). It pulls tasks out of emails with a quote, fills in notes, deadlines and the phase from partners’ replies, and reminds you through the Scribe after a deadline. “Tasks of the project” can also be asked for in the Gate.

    Never: It never marks anything done without your confirmation.

  • Documents

    Excel from PDF, contract version comparison, a summary from your side of the table, translation with number checks, contracts from templates.

  • Briefings

    Morning briefing at 6:30, End of day at 17:30, a weekly summary with charts from your own numbers. Also as audio for the car.

    Never: Uses no model for these. Facts only.

Every line on the screen has a source: the email, invoice, event or note it came from. Company records stay in the invoicing system. The assistant asks for them fresh each time and doesn’t store them.

What it looks like

The Mail screen: three emails waiting for a reply, each with a Wants line and a Prepare reply button.

Mail

Every email gets a “Wants:” line and a deadline. One click prepares a reply; sending stays with you.

The Proposals screen: a draft reply, the original email beside it and an Approve and open in Mail button.

Proposals

A draft reply together with what it is based on. Once approved, it opens in your mail client. Nothing is sent.

The Payments screen: three invoices to pay with amount, IBAN, reference number and a QR for payment button.

Payments

Invoices from your mail, with details checked against the document. You scan the QR in your bank; the assistant doesn’t pay.

The Calendar screen: a month view with tasks, payments and a holiday.

Calendar

Meetings, tasks with deadlines, invoices to pay and holidays in one place.

The Project tasks screen: a board with the columns New, In progress, Blocked and Done, and at the top a task from an email waiting for confirmation.

Project tasks

Tasks from emails, each with a quote. When a partner writes that something is done, the board waits for your confirmation.

The End of day screen: the number of open items and a list of what is left for today.

End of day

What is left from Today, what you got done and what comes first tomorrow. At 17:30 it also arrives as a push.

Real screens with sample data. The interface is in Slovak.

Why it exists

When you run several companies, the day starts in eight mailboxes, three calendars and a pile of invoices. Cloud assistants can help, but only if you send them your contracts, invoices and clients’ emails.

The model comes to the data, not the data to the model.